Most leases require written notice, and email is now widely accepted — but only if it's clear, dated and professional. A vague text message won't protect you if there's a dispute later. The good news: a proper notice is short and follows a simple structure.
How much notice do you need to give?
Check your lease first — it's the final word. As a general rule:
- 30 days is the most common minimum for month-to-month tenancies.
- 60 or 90 days is often required for longer or fixed-term leases.
- Count from the date the landlord receives the notice, not the date you send it.
When in doubt, give more notice rather than less, and always ask for written confirmation that your landlord received it.
What to include in a move-out notice email
- A clear subject line — e.g. “Notice of Intent to Vacate — [Your Address].”
- The date you're sending the notice.
- Your full name and the rental address (including unit number).
- Your intended move-out date — be specific.
- A short line stating this serves as your official written notice per the lease.
- A forwarding address for the deposit return, and your phone/email.
- A brief, polite request to arrange the final walkthrough or inspection.
Politely mention that you'd like to schedule a walkthrough and confirm the process for returning your security deposit. Putting it in writing creates a record and speeds up your refund.
Keep the tone professional and warm
Even if you're leaving because of problems, stay courteous — your landlord is a future reference. A respectful, business-like tone gets faster cooperation on the deposit and walkthrough. You don't have to explain why you're leaving, but a friendly line can help preserve the relationship.
Move-out notice email template
Write your move-out notice in one tap
You don't have to word all of this yourself. With Email Writer, describe your situation in a single line and pick a tone — the app writes the full, professional notice for you, subject line included.
Just type a prompt like:
Inform my landlord that we are leaving in 2 months
Choose Medium length and the Professional or Polite style, tap Compose, and you'll get a ready-to-send notice in seconds. Need it in French, Spanish or another language for your landlord? Tap Translate and send it in any of 40+ languages.
Send a perfect notice in seconds
Email Writer drafts your move-out notice, fixes the tone, and translates it — free on iPhone & iPad.
Frequently asked questions
Is an email enough to give notice to vacate?
In most cases yes, as long as your lease allows written notice by email and you keep proof of delivery. Always ask your landlord to reply confirming receipt.
Should I say why I'm moving out?
You're not obligated to. A short, positive reason can help maintain goodwill, but it's optional.
Can I write the notice in another language?
Yes. If your landlord's first language isn't yours, Email Writer can translate your notice into 40+ languages while keeping the professional tone. See our guide to writing emails in another language.